8 Essential Vendors to Help You Plan the Perfect Mitzvah
When you're planning a bar or bat mitzvah, you'll work with multiple vendors to ensure your child's celebration goes off without a hitch.
Here are eight types of mitzvah vendors you'll want to research as you begin the planning process, when to book, and what to look for in each.
Image credit: Jen Davis
Mitzvah vendors you'll need to plan your celebration
Venue
Before planning any other aspect of your child’s bar and bat mitzvah celebration, you'll need to know where you're having it. Research local venues such as banquet halls or hotel ballrooms if your mitzvah will be a more traditional affair. If the mitzvah has a specific theme, look for venues that could enhance it. For instance, you can host a sports-themed party in a premium gym or have your party in an art gallery for more creative themes.
When to book: As soon as you decide on a date / 12-24 months before the event
Entertainment
A world-class entertainment team can help bring energy and excitement to any bat or bar mitzvah. Their staff of DJs, party motivators, and emcees can liven up the dance floor or play games that get everyone involved. A great entertainment team means there’s never a dull moment at your child’s mitzvah.
When to book: At least 10-18 months before the event
Caterer
Many venues include catering options within their packages. However, if they don’t or if you want to use a specialized Kosher vendor, you can look into alternative options. Talk with your child about the type of food they want at their party and assess the guest list to choose meals that will please everyone. You should also ensure that the caterer you choose can accommodate any dietary restrictions or food allergies you or your guests may have.
When to book: 10-12 months before the event
Photography and videography
Such an exciting and special day in your child’s life should be captured professionally. Hire a photographer to ensure that every moment gets remembered. You can also hire videographers to record the event and edit the footage into a special cinematic keepsake video your child can enjoy for years to come.
When to book: 10-12 months before the event
Party planner or event planner
Much like any special celebration, you want to enjoy your child’s day and not worry about time management and curating all the details. A bat and bar mitzvah party event planner can provide all of the décor and coordinate with all your vendors, making sure no details are forgotten. On the day of the event, they can work with the vendors to make sure everything is set up and prepared, as well as move the event along so nothing is rushed or forgotten.
When to book: 10-12 months before the event
Photo booth
What better way to help your child and their friends document their bat or bar mitzvah memories than by renting a photo booth? Kids (and adults!) love capturing fun photos together, especially when there are props involved. The print-outs from your photo booth can double as an additional party favor with your child’s name, party date, and logo, too.
When to book: 6-10 months before the event
Stationery and invitations
Even in the digital age, nothing compares to a beautiful and elegant paper invitation. Your invitation suite serves as the “first impression” of your child’s bar or bat mitzvah, and it’s a great opportunity to showcase the theme and get guests excited. Choose a stationery company that allows for complete customization of your invitation, from the colors and fonts to the type of paper and included inserts.
When to book: 6-8 months before the event
Party favors and Swag
Every great party leaves their guests with a little reminder of the fun time they had. Countless companies can create specialized SWAG items like t-shirts, rally towels, and more with your child’s name, date of their bat or bar mitzvah, and a custom logo to match the branding and color schemes for your child’s celebration. Favors can be handed out on the dance floor by your entertainment team for a fun and interactive experience.
When to book: 3-5 months before the event
What to look for in a mitzvah company
Here are some key components to help you select which bat and bar mitzvah vendors to work with.
Investment. As with most things in life, you get what you pay for when you’re planning a mitzvah celebration—and as a parent, you want the very best for your child’s special day. Price and quality are often closely correlated, so you don’t want to skimp on the vendors that matter most. For your child’s mitzvah venue, entertainment team, and media team, make sure you choose a company that offers premium services and inspire confidence that they’ll make your event truly unforgettable.
Quality. All of your vendors should offer high-quality service and performance. Look at online reviews if available (and they should be!), interview your prospective mitzvah vendors, and ask if they can connect you with past clients for a clear picture of the experience you’ll have with them.
Referrals. When you're starting this process, you should first go to people who have planned similar events. Maybe your child raved about the DJ at their friend’s mitzvah, or a fellow parent was impressed with the photographer at their child’s celebration. Talk to friends and family who have hosted a mitzvah recently to see who they recommend.
If you're looking to host an in-person or virtual bar or bat mitzvah, contact Xtreme Event Group today. We’ll help you plan a one-of-a-kind event that you and your family will never forget.
